Six abandoned features from the history of Microsoft Office

With Office 2010 about to launch, it’s fun to look back at earlier Office launches, especially some of the features which were hyped as breakthroughs at the time, only to be dropped or hidden a couple of versions later. Here are six which come to mind.

Smart Tags

Smart Tags were the big new feature of Office XP. You would be typing a document, and as you typed it would pull in data or run wizards by recognising the content of your document. Smart Tags were originally envisaged for Internet Explorer as well, but controversial since they overlay third-party content with Microsoft’s interpretation of what it might be about; that feature was dropped. Smart Tags just about persisted into Office 2003, after which Microsoft stopped talking about them.

image

Curiously, if you hit Display Map in Word 2003, then after a few Internet Explorer convulsions a map of New York appears with the location marked (I have no idea if it exists, I just picked the numbers 12345). In Word 2010, the feature is hidden, but if I right-click the address I do get Display Map under Additional Actions:

image

However, if I select Display Map I just get a map of the UK with a search box. It appears that this feature in Word 2010 did not receive the most rigorous attention or testing.

The Tip Wizard

Introduced in Office 95 (along with the Answer Wizard), the Tip Wizard would observe your actions and come up with a tip if it thought you might need help. It was actually a better approach than the Office Assistant which was to follow, being less intrusive and occasionally even helpful.

image

The Answer Wizard was less impressive – billed as some sort of intelligent question parser, but in practice little different than simply searching help for keywords.

The Office Assistant

The unforgettable Clippy, introduced in Office 97, whose opening remarks were usually “It looks like you’re writing a letter.” Clippy had a wonderful range of animations though; almost as if more effort went into the animations than the artificial intelligence. You did not have to have Clippy; there were a variety of other characters available. The Office Assistant also hijacked certain dialogs, such as the option to save when closing a document.

image

So what was actually wrong with Clippy? Part of it was the faulty AI, but more seriously the application overstepped the mark between what is helpful and what is annoying and intrusive. Someone even wrote a paper on the subject.

Although everyone loves to poke fun at Clippy, Office 97 (in which he first appeared) was a huge success for Microsoft – accordng to the company, it was the fastest selling application in PC history at the time. Clippy did not last though; by the time of Office XP the Assistant was off by default, and in Office 2007 it is not available at all.

Adaptive Menus

Here is an idea which really seems to make sense. The problem: too many menu options that few people use, cluttering up the user interface. The solution: menus which only present the features you actually use. The other options are hidden by default, but can be revealed by clicking a double-arrow. If you use a hidden menu a few times, it starts to appear by default; if you do not use an option for a while, it hides itself. The feature arrived in Office 2000.

image

The problem with adaptive menus was the wrong things got hidden. I always found it annoying when Office hid the Print menu, even though I rarely print documents (which is why it got hidden).

They also fail the consistency test. Humans need landmarks in order to navigate, and making them shift and change over time is disorientating.

Outlook Net Folders

Once you have a network, then among the most obvious things to do is to start sharing basic things like contact lists. Microsoft has a feature in Exchange called Public Folders which does this nicely. But what about little workgroups that do not have Exchange? Outlook 98 introduced Net Folders, aimed at exactly this need. You could configure a Net Folder, in which case hidden emails were sent round the network to synchronize everyone’s changes.

Unfortunately nobody in Microsoft used Net Folders. Why would they, when they had Exchange? In consequence, the Net Folders feature never worked correctly; they would inevitably become corrupt or non-functional after a while. After Outlook 2000, the feature disappeared.

Access Data Projects

Microsoft Access has a decent user interface for managing data, but the underlying JET database engine is a bit hopeless over a network. That was the thinking behind Access Data Projects, introduced in Access 2000. Keep the friendly Access UI, but have the underlying database engine be SQL Server.

At the time Microsoft hinted that JET was nearing end of life, and that the local SQL Server engine might take over. It was a hard sell though. Users understood the MDB: a file that has all their data in it. You could copy it to a USB drive and take it home, or email it to someone, and it would happily open in another Access installation (version differences aside). SQL Server is just more fiddly. In any case, you can connect to SQL Server from an MDB or Accdb, so why bother? After Access XP, Microsoft moved away from the idea of Access Data Projects.

Actually, Access Data Projects are still there even in Access 2010, just hidden. Go to the backstage view, select New, and type a filename with an .adp extension. Then click Create. Access will ask if you want a new or existing SQL Server database.

image

And more…

I could go on. The Office Binder – a great feature of Office 95-2000 that rolls documents of multiple types into one file. Data Access Pages – a somewhat misconceived feature of Access 2000 for binding HTML to database fields. What’s your favourite abandoned feature?

VN:F [1.9.18_1163]
Rate this post
Rating: 9.3/10 (3 votes cast)
Six abandoned features from the history of Microsoft Office, 9.3 out of 10 based on 3 ratings

Related posts:

  1. One of the best features of Office 365 vs BPOS: setting passwords not to expire
  2. Linux users will need a Microsoft Office license to use Office Web Apps
  3. Can Microsoft repeat history and come from behind with Windows Phone 7?
  4. Microsoft warns against installing 64-bit Office 2010 unless you really need it
  5. Microsoft.com blank in Google Chrome browser history

9 comments to Six abandoned features from the history of Microsoft Office

  • Ian Easson

    Smart tags are not gone. If you look under advanced options, you will see options for saving smart tags with documents, and for whether smart tags should be saved in XML form. I verified this with Office 2010 beta. Presumably, the same is true of Office 2007.

  • tim

    Ian,

    Thanks for the comment. Smart tags are not quite gone; but I am classifying them as hidden because they are almost invisible. The new paste options are a kind of smart tag, and paste was always the one smart tag that was really useful, but the idea of smart tags enabling features as you type seems almost gone.

    Tim

  • Clyde Davies

    Heh. I’ve just written and deployed a Smart Tag at work that recognises the in-house numbers for our development drugs and displays them on screen or looks up their chemical properties. People love ‘em, even starting up Word documents so they just type in chemical names to get the details!

  • tim

    @Clyde that’s exactly how Smart Tags were meant to be used. I take it the add-in works OK in 2010? Though it is rather odd, to run Word to look up a chemical!

    Tim

  • Tim,

    Microsoft Office Access 2007 deprecated Data Access Pages (DAPs) for browser-based (primarily intranet) forms and report. Access 2010 doesn’t even support opening them.

    The Access Team threatened in the Office 2002/3 timeframe to deprecate macros in favor of VBA-only programming. Now macros are back in style with new “data macros” in Access 2010. Access services in SharePoint 2010 Enterprise embargoes VBA code.

    Cheers,

    –rj

  • The Office Binder -and my favorite tool, which I miss (

    PS /how to subscribe to comments? )

  • Clyde Davies

    @Tim: Not tried it yet in 2010, and can’t do it at home because I can’t connect to our databases. Perhaps when we migrate to this suite I’ll have a chnace to see how it works.

    Another ‘abandoned feature’ is the Smart Document. The original development model for these was horrible, but it seems to have improved a lot now that VSTO is a lot more mature.

    I’d put money on Content Controls being ‘abandoned’ at some point, despite there being some really interesting (to me anyway) developments that exploit them: http://research.microsoft.com/en-us/projects/chem4word/

  • Ian Easson

    So, putting together what Clyde Davies said about Smart Tags with what I found, it looks like Microsoft’s strategy for smart tags is:
    - Make the most common usage visible in other ways (smart paste)
    - Keep smart tags, but aim them at in-house custom development (like Clyde did).

  • Clyde.Davies

    Ironically, subsequent to the release of the Smart Tag, one of the most-requested features from the users has been ‘can you get this working in Internet Explorer?’! To be hones, the users really don’t care about the wider issues of privacy or snooping, they just want to make their lives easier. Unfortunately I have to answer ‘well, when these things first were mooted, you might have been in with a chance’.

    Smart Tags in IE got a BAD RAP, especially considering they could have been turned off. All Microsoft had to do was to disable them by default and to require the user to specifically enable them.